Proceedings, oral presentations and posters

An electronic proceedings with me as editor will be posted on this web after the conference. The proceeding is open for full papers, long abstracts or abstracts based on oral presentations or posters presented at the meeting. The author (one of the authors) must have been physically present at the conference and presented the material to qualify for the proceedings. Considering the large number of presentations from many internationally highly qualified persons, it is my hope that the proceedings will constitute a new "state-of-the-art" for seed orchards. Thus, I encourage the presenters to contribute to the proceedings, at least with a long abstract. I encouraged focus on reviews and general questions to get a proceedings, which serves as a source of general information on seed orchards compared to focus on a narrow result report, but it is the authors decision. No printed proceedings is foreseen, just an electronic, which anyone can download for free. By submitting the contribution you agree on that the material will be freely available on the web. I or my organisation do not accept any responsibility for the consequences of that. The link to the proceedings will not remain for ever. The deadline for submitting to the proceedings has passed  although there is some flexibility in that. I do not consider material received before the conference (before October 1) as final submissions, in particular if only abstracts were submitted. I am likely to ask, but it is not a firm promise.

Late submissions: Many are delayed and several have hinted they come past set dead-lines. I have decided to still be open for new contributions some time but at some time I will fix the page numbers and contributions after that will appear with the last page numbers. As the "printing" date will be set as 2008, I am likely to be able to handle manuscripts like that till Christmas.

Proceedings format: Colours are permitted and encouraged, as most readers will read the proceedings electronically. Make an effort to be conventional in choosing disposition, format, lay-out and appearance. Make the layout with figures, tables and text yourself considering the readability of the page. Table headings and Figure texts should be arranged close to the object.  Format of headings, citations and references are decided by the author. The manuscript should be written in English in Microsoft Word.  The length of contributions should normally not exceed 12 pages and 1 Mb (including tables and figures). Manuscript should be typed 1.5 – spaced with 2.5 cm margins on all four sides on A4 – sized paper (not American paper format) and fully justified (aligned on left and right side). Please, use Times New Roman 12 – fonts. All measurements should be metric! Make an effort to make the English linguistically acceptable and the style reasonable short. Do not insert page numbers, I will do that to get the format uniform. Keep the number of bytes limited! E.g. I do not think it often can be motivated with several hundred kilobytes per photo. If technical problems occur we may discuss how to solve them. The first page should begin with the title of the presentation, all author’s name and affiliation and the email and mail address of the first author. I prefer first name followed by family name and other given names by initials. As I order contributions in alphabetic order according to family name or first author, it is important that I understand the family name of the first author and it is sometimes not trivial. For some names it is difficult to me to understand what is given name and family name. And I am uncertain how to handle prefixes like "de" and "van". If I made a mistake in my earlier orderings you must inform me! Title and authors names centred and capitalize first letter in each word. The title should be bold. For full papers it is recommended to start with a summary or abstract.

Submission: Exceptions to the size limits can be made, but must be justified (in a "cover e-mail"), why the contribution must be that long or large files size, and I may not always accept the explanation. You can also write short or long abstracts, in particular if you think that a full paper would prevent future publication or be redundant to a journal or if your presentation was a poster and is just a narrow presentation. The abstracts received before the conference will not be regarded as submission to the proceedings! You may want to make a revision of your contribution later, you may try enquiring!

The presenter need not necessarily be the first author, but one of the authors must present the work (otherwise the proceeding may become seen as an outlet for all type of things and low quality presentations).

The information below is kept just for historical reasons.

Oral presentations
The choice what to present is up to the presenter, but we prefer emphasises on review style presentations, rather than presentation of a narrow study. If you present a study, we ask you to spend time on describing the problem in a general way or so that the relevance of the case study is clear. Do not hang on a lot of technical explanations, in particular not in the oral presentation. Do not see an oral presentation as an excuse to get data published, which can not get published in other ways. (A poster presentation may be more relevant for that purpose.) In particular if you review a problem and its possible remedies we really appreciate if you contribute to the proceedings.

A projector for Microsoft PowerPoint presentations (you need just bring a "stick") and "classical OH" will be available for the oral presentations. The time slots for speakers is 20 minutes including introduction of the speaker and discussion after the presentation. That leaves about 15 minutes actual presentation time, a few minutes more if you want to avoid questions. Please try to load the presentation as fast as possible after arrival and make yourself accustomed to the equipment, so nothing of your valuable actual presentation time will be lost to get the technique to work. There is a tight schedule with many presentations, so the tolerance will be low for overdue time, chairs are unlikely to tolerate more than 18 min!

Posters
Posters are meant to be posted on floor, 6 outside the lecture rooms. There will be 10 poster holders (120*90 cm). Both sides can be used, but that is not operative when one side faces the wall. Posters and other material can also be nailed on the wood on the wall. There are no special prescriptions or format regulations. Posters are expected to be posted at arrival. Anders Fries will assist with poster problems. Posters, which are not removed at Friday at 15, will be thrown away (if you want to get rid of them, the simplest way is just to leave them!).

Last edit Dec 07